Digital Mail Room Services

Businesses and offices can be bombarded with inbound mail often at various locations and from multiple sources all in different formats.

The handling and processing of this mail can be time consuming for staff and is prone to delays as well as the mis-direction of mail. Outsourcing your mailroom function to Topwood will transform your inbound mail by removing manual tasks, freeing up time and improving accuracy.

We can receive, sort, scan and route inbound letters, files and data direct to the right person and teams before you .

Topwood is a modern data processing facility. Diverting your mail to us means we can sort, open and deliver electronically direct to you ready for each working day. Using clever technology our scanners will capture key data. Our software recognises and extracts key fields, barcodes and even word strings to classify documents. Extracted data is checked against your existing business systems so mail and we will work with you to integrate wot your databases so.

Then using workflow protocols documents are sent to the correct folders with email notification to alert you that new documents are delivered. This Digital mailroom allows fast efficient processing of data to automate your business