We have built up a strong business partnership in finance, accounting and insurance including some of the biggest names in the UK. We are familiar with the types of document management in these sectors and the requirements needed by governing bodies such as the FCA Financial Conduct Authority.
Government legislation such as the Freedom of Information Act and the Environmental Information Regulation legally obliges public authorities to provide information on request within the 20 working days time-scale which means that it is essential for you to practice good records management to ensure information can be quickly identified and retrieved.
Our comprehensive cataloguing and indexing service improves the integrity of the documents in our secure storage facility. Accurate indexing allows the quick retrieval of documents and it is the foundation for identifying which records can be scanned for long term retention.
Our ability to innovate a secure shredding solution can be applied to any industry sector but using our expertise we devised a cost effective bespoke shredding service for a national retailer.
Above all the service had to be compliant with Data Protection laws and be cost effective.
We have partnerships with healthcare suppliers and NHS General Practices. We understand the importance of adhering to standards and guidelines for patient record management. Healthcare organisations are facing increasing pressure on budgets and resources.
We offer a value added service designed to meet their needs. Below is a case study where we have developed a solution that met their statutory requirements whilst improving their business efficiency.
We work with a wide range of public sector organisations. Our secure facilities combined with our innovative use of document tracking software is a key strength.
Information security breaches can cause real harm and distress – lives may even be put at risk. For example witnesses are at risk of physical harm and offenders are at risk from vigilantes.
The Data Protection Act 1998 details eight principles for managing personal data. Principle 5 states “personal data shall not be kept for longer than is necessary”. Principle 7 of the Act states – appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.
Our partnerships with leading companies in the legal sector are proof that Topwood delivers efficiency savings and cost reduction. Retrieval is swift and flexible. Documents can take as little as two hours or we offer a scan on demand service.
All of our staff and security staff are CRB checked so you can rely on us with confidence. And in addition to a full audit trail available on your documents, we offer a service compliant with BS10008:2008 for legal admissibility of evidence. We also provide business continuity and disaster recovery support in compliance with ISO27001:2005.
At Topwood we offer an end-to-end, integrated document management solution which can help maximise billable hours, save you time, increase efficiencies in your organisation and meet your business objectives.
If you would like to find out more about our secure document scanning, shredding and storage solutions call 0800 781 1066 or request a call back using our call back form.