Large format scanning is utilised by a number of industries such as architects, construction, engineering and surveying. Organisations in these industries work with oversized documents, drawings and plans, which when saved in dedicated digital archives can take up valuable physical storage space.
Scanning large format documents is a quick and cost effective way to free up space and archive business records. It allows these awkward documents to be handled and treated in the same way as documents of any size.
The digitisation of records and archives is done to a very high resolution and following the highest ISO scanning standard, meaning that zooming in and out electronically can be undertaken without impacting legibility.
Topwood prepare all documents for scanning and once scanned documents can be stored in the secure digital archiving system or securely destroyed.
Document Indexing Services
We can index your files however you require them, whether that be by file name, date, project number, product name, batch number, address, model or a combination of any. Indexing will be formatted to guarantee that files can be easily found and, where necessary, they can be merged with other electronic files on customer design or project management systems.
Topwood are information security and quality management accredited to ISO 27001 and ISO 9001 and all scanning is to BS10008 which is the official standard for legal admissibility.
All electronic files would be returned in any format that you require; CD, Disc, USB, hard drive or hosted on our cloud based system (accessible 24/7).
The hard copies of your documents can be returned, stored or securely shredded.
There is no need to remove staples from legal documents, HR files or any other documents you may have as our team will remove the staples and other stationery as part of the quoted price.
We can collect anywhere in the UK using our own uniformed and DBS vetted staff
The turnaround time for scanned documents can be very quick, so if you are a college, school or university looking for a bulk document scanning service of exam papers for online marking we can collect, scan and return very quickly.
A security member of Topwood staff arrives to collect your documents in our GPS tracked vans.
Our team will prepare all files by removing stationery such as staples and paperclips before scanning. These can be put back if you require the hard copies back after the document scanning process.
Our state of the art scanners will scan your documents into your preferred format either PDF, JPEG, TIFF or PDF searchable.
Our team checks the electronic version of your documents for quality and consistency to ensure they are compliant with guidance on the electronic storage of files.
Each document is indexed using information associated with the documents such as file name, date, client, and job number making it easier to find documents electronically.
We will upload your electronic documents onto a USB, CD or DVD. Alternatively, you can use our cloud-based system which is accessible 24/7.
Once the electronic copies can be approved by the customer, the hard copies can be shredded to EN15713 or put into secure storage in our warehouses.
If you would like to find out more about our secure document scanning, shredding and storage solutions call 0800 781 1066 or request a call back using our call back form.